Professional Services MI & Enablement Officer (FTC - 12 Months)

Job Introduction

Job Description for Professional Services MI and Enablement Officer:

There’s never been a more exciting time to be part of the nuclear sector. New opportunities are being created all the time. At NNL, you’ll be in the ideal place to capitalise on this momentum, face new challenges and develop a long, successful and meaningful career. 

We’re an organisation that’s here to experiment and push the limits of what’s possible. So, if you’re keen to excel in your chosen field, this is the place to do it. Because at NNL, anything is possible.

The postholder will be responsible for managing and maintaining the framework of policies, procedures, processes and practices within which the functions operate whilst leading on the production and analysis of accurate and timely Procurement and Commercial Management Information, derived from multiple sources, for use both internally (e.g. production of spend analytics for use by the team and / or performance reports) and externally (e.g. commissioned information from DESNZ / BEIS and / or customers).  There will be a focus on increasing automation of MI production and there will be an expansion of scope from the Procurement and Commercial teams to encompass Professional Services. 

Striving for best practice, the postholder will contribute to a highly effective framework of policies, procedures, processes and practices to support Professional Services in delivering the needs of the business.  

The postholder will also take responsibility for ensuring that internal and external communication channels are kept up to date with accurate information.  

All aspects of the role will be carried out in accordance with all applicable legislation and sector / organisational policy.

Role Responsibility

Main Responsibilities for Professional Services MI and Enablement Officer:

• Production of regular, accurate and timely management reporting whilst working on own initiative to validate the data, working to deadlines set.
  • Produce monthly, quarterly, and ad-hoc reporting on category spending, team performance etc.
  • Produce Management Information for submission to DESNZ / BEIS and/or the Cabinet Office on procurement activity including, but not limited to, Contract Register & Procurement pipeline; spend with Small Medium Enterprises and compliance with the UK Government Prompt Payment Policy.
• Maintenance of the Procurement and Commercial corporate information, ensuring that it is kept up-todate, relevant and available when required by the organisation and maintained as required by the organisation.
  • Disseminate relevant and accurate information to the organisation to ensure open and effective communication.
  • Design and maintain the Procurement and Commercial Nucleus pages (SharePoint based).
  • Provide support to the Procurement and Supply Chain Management Team in updating, cross referencing and uploading documents to the Management System.
  • Maintain the ‘Suppliers’ section of the NNL website to ensure that the most up-to-date and relevant information for the supply chain is available at all times.
  • Maintain accurate internal data sources, such as the Workload Planner, Service Level Agreement database and Contracts Register.
• Support the Procurement and Commercial teams in undertaking 2nd Line Assurance compliance checks against existing processes.
  • Review existing data sources and standard reports and identify where reporting can be improved and assist in the implementation of improvements.
  • Collaborate with peers around the business to build best practice processes in terms of both data quality and reporting tools.
  • Lead on the mapping of processes in ‘as-is’ and ‘to-be’ states, working across functions where applicable to simplify and standardise processes and procedures.
  • Work with the Accounts Payable team and any other relevant functions to streamline purchase-to-pay policies and practices.
  • Advise on any other strategic initiatives to make improvements in the business.
• Support and encourage continuous improvement activities across the Procurement and Commercial functions as well as the wider business.
  • Review existing data sources and standard reports and identify where reporting can be improved and assist in the implementation of improvements.
  • Collaborate with peers around the business to build best practice processes in terms of both data quality and reporting tools.
  • Lead on the mapping of processes in ‘as-is’ and ‘to-be’ states, working across functions where applicable to simplify and standardise processes and procedures.
  • Work with the Accounts Payable team and any other relevant functions to streamline purchase-to-pay policies and practices
    Advise on any other strategic initiatives to make improvements in the business.
• Contribution to a highly effective framework of policies, procedures, processes and practices by enabling the Procurement and Commercial functions to operate in an efficient and effective way.
  • Proactively facilitate and advise all employees to ensure that all goods, works and services are procured in line with the procedures set out within the Constitution.
  • Understand the main policies, procedures and processes in use by team members at any given time and proactively maintain them in accordance with best practice.
  • Advise and train the team members in the use of the main systems and assume administrator duties in each case.
  • Co-ordinate reporting of KPIs for the Procurement and Commercial functions (including trends over time).

The Ideal Candidate

Essential Criteria for Professional Services MI and Enablement Officer:

• Significant experience in a similar role in a busy and diverse office environment.
• Highly proficient in of using Microsoft Office applications, (most importantly Excel, but experience of Outlook, Word, Visio and PowerPoint is key) including analysing and commentating on the outputs.
• Able to gather data from multiple sources, analyse and produce a range of report types, including PowerPoint dashb A basic understanding of data base structure to enable future MI automation oards, pivot tables, macro enabled spreadsheets etc.
• The ability to learn and become proficient in using new tools.
• Good communications skills – verbal and written – with experience of dealing with correspondence for both internal and external stakeholders.
• Experience of working with sensitive and confidential material in an impartial and professional manner.
• Organised and can plan workload to achieve targets.
• Ability to obtain BPSS level security clearance (this includes but is not limited to identity, employment and criminal record checks). 

Desirable Criteria for Professional Services MI and Enablement Officer:

• Business World – working knowledge of Business World (Agresso).
• Visio – production of process flow diagrams.
• Power Query in Excel.
• An understanding of basic SQL.
• Microsoft Project – Project Plans.
• Awareness of public sector procurement.
• Experience of SharePoint editing.
• Experience of e-procurement systems.

About the Company

NNL is an incredible place to work A place where people do things that have never been done before A place where people push boundaries to further themselves, the business, and society as a whole.

This is a place where personal and professional opportunities are limitless. If you want to change the world, if you want to tackle climate change, if you want to help advance medical science, if you want to help put things in space, if you want to answer the big questions, if you want to work with extraordinary materials, if you want to meet great people, learn new skills, challenge yourself, work flexibly, and build a long successful career with the power to make a real impact… you can do it all here.

NNL has a vision for Equality, Diversity, and Inclusivity (ED&I) where NNL aims to be an inclusive workplace that attracts diverse talent through transparent and equal policies and procedures. We want you and the diverse mix of people that we employ, customers that we service, and stakeholders that we influence to feel valued. We encourage a workplace culture where everyone can thrive with a sense of belonging.

Recruitment Agency Notice

We operate a strict Preferred Supplier List (PSL) for the provision of recruitment services. Only agencies on our PSL may provide CVs and only when the role is released to them by our recruitment team. We will not accept unsolicited CVs from suppliers not currently on our PSL. We explicitly reserve the right to add candidate details from unsolicited CVs from non-PSL agencies into our own candidate database and to pursue/hire such candidate(s) without any obligation, financial or otherwise, to the agency concerned.

National Nuclear Laboratory