Personal Assistant

Job Introduction

Job Description for Personal Assistant:

There’s never been a more exciting time to be part of the nuclear sector. New opportunities are being created all the time. At NNL, you’ll be in the ideal place to capitalise on this momentum, face new challenges and develop a long, successful and meaningful career. 

We’re an organisation that’s here to experiment and push the limits of what’s possible. So, if you’re keen to excel in your chosen field, this is the place to do it. Because at NNL, anything is possible.

We are looking for an efficient and responsive administrator to support members of our Executive Team. You will be responsible for providing full secretarial assistance, ensuring a high level of service is maintained at all times. You will be able to demonstrate the ability to effectively plan and organise your workload and have the initiative to resolve issues quickly in an appropriate manner. All with the upmost integrity.

The location for this role is flexible and can be based at Risley, Preston or Workington.

Main Responsibilities for Personal Assistant:

• Act as a first point of contact, dealing with visitors, correspondence and phone calls. 
• Day-to-day diary and email management, with thoughtful planning and supporting correspondence. 
• Manage and coordinate travel and accommodation requirements, including related expenses, travel packs and risk assessments. 
• Communicate and collaborate with internal and external stakeholders, and other external parties as appropriate, developing positive relationships.
• Prioritise and manage time effectively, ensuring the senior manager is well-prepared for all commitments.
• Organise internal and external meetings ensuring all customer requirements are met to exceptional standards.
• Prepare, review and proof-read documents, reports and presentations. 
• Manage and maintain databases and electronic filing system. Including time and attendance, and workflow approvals. 
• Conducting research on behalf of the senior manager.
• Collaborate with other members of the office and administration team, supporting their work, attending meetings and covering for absent colleagues as required
• Provide personal assistance on specific tasks as and when required.
• Prepare and support the on-boarding of new staff members, where necessary.
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.
• Prepare meeting agendas and provide administrative support at key meetings, as agreed with executive member. 
• Support and occasionally project manage internal and external events. i.e. leadership meetings. 
• Provide occasional out of hours support. 

Essential Criteria for Personal Assistant:

• Proven experience of having supported at Director level competence.
• Proficient IT skills – Word, Excel, PowerPoint, Email, Internet use.
• Excellent planning and organisational skills with a disciplined approach and attention to detail.
• Excellent prioritisation skills with the ability to anticipate work needs, with a proactive and forward thinking approach.
• Ability to communicate information in variety of settings, both inside and outside of the organisation.
• Confident, articulate and able to work on your own initiative.
• Demonstrate integrity, trust and discretion in all activities.
• An adaptable and flexible attitude towards fluctuating demands in workload.
• Ability to obtain SC level security clearance (this includes but is not limited to identity, employment, financial and criminal record checks plus 5 years’ worth of UK residency).

About The Company

NNL is an incredible place to work. A place where people do things that have never been done before. A place where people push boundaries to further themselves, the business and society as a whole.

This is a place where personal and professional opportunities are limitless. If you want to change the world, if you want to tackle climate change, if you want to help advance medical science, if you want to help put things in space, if you want to answer the big questions, if you want to work with extraordinary materials, if you want to meet great people, learn new skills, challenge yourself, work flexibly, and build a long successful career with the power to make a real impact… you can do it all here.

Equality, Diversity and Inclusion

NNL has a vision for Equality, Diversity and Inclusivity (ED&I) where NNL aims to be an inclusive workplace that attracts diverse talent through transparent and equal policies and procedures, providing reasonable adjustments as appropriate. We want you and the diverse mix of people that we employ, customers that we service and stakeholders that we influence to feel valued. We encourage a workplace culture where everyone can thrive with a sense of belonging and the ability to access to workplace in a way which works for you.

Recruitment Agency Notice

We operate a strict Preferred Supplier List (PSL) for the provision of recruitment services. Only agencies on our PSL may provide CVs and only when the role is released to them by our recruitment team. We will not accept unsolicited CVs from suppliers not currently on our PSL. We explicitly reserve the right to add candidate details from unsolicited CVs from non-PSL agencies into our own candidate database and to pursue/hire such candidate(s) without any obligation, financial or otherwise, to the agency concerned.

National Nuclear Laboratory